On the Day Wedding Coordinator

Jul 1, 2020

You have organised most of the wedding yourself, perhaps with the help of the wedding venue staff and friends, but you still need the peace of mind that everything will run smoothly on the day itself, without you or your wedding party stressing about details.

We offer two On the Day package options:

ON THE DAY WEDDING COORDINATOR OPTION ONE

Venue meeting with suppliers prior to wedding
Coordination of wedding programme and floorplan
Set up and management of suppliers on the day
Coordination until 11pm on the day

ON THE DAY WEDDING COORDINATOR OPTION TWO

Coordination on the day – arriving one hour before the ceremony until 11 pm
Ensuring wedding runs seamlessly

We also offer two unique wedding packages:

LE MOMENT MAGIC

This package is for intimate wedding celebrations for 20-30 guests.

A visit to your space of choice
Design and style consultation
Booking and cost of wedding professionals, including decor, flowers, table settings, catering, entertainment etc.
Management of quotes, invoices and payments
Liaison and brief of all service providers
Event coordination on the day

ELOPEMENT

Intimate wedding celebration for two.

A visit to your ceremony space of choice
Design and style consultation
Booking and cost of wedding professionals, including flowers (bouquet, boutonniere, arch), marriage officiant, permit, photographer, hair and makeup artist
Management of quotes, invoices and payments
Liaison and brief of all service providers
Event coordination on the day

We would love to hear from you to discuss any of the options above. Please CONTACT US for all our package and pricing details.

Image: Adele Kloppers Photography

Timeless Romantic Wedding at Cavalli Estate

by NikiSteenkamp

May 30, 2019

Posted in Blog Weddings

Couple

Hsin & Sean

Venue

Cavalli Estate, Stellenbosch

About the day

Hsin and Sean stole our hearts from day one. An inspiring couple and just so so in love – with each other and life. We were delighted when they chose Cavalli Estate for their multi-cultural wedding. A combination of South African, Taiwanese and Portuguese guests ensured a very lively party and 100’s of memories. Our favourite part of the day was the flowers flowers flowers! Hsin opted for a very classic white look with touches of soft pink and gold. Taiwanese guests names were translated into Mandarin on the seating plan and personalised ‘Africa’ shaped menus. Hsin is a travel agent and included a subtle travel theme in the stationery design – printed invitations, order of service cards, seating plan, menus and thank you tags for the guests gifts (a bottle of SA wine of course!).

From the couple

“Where to even begin… We were recommended The Event Planners by a friend and after meeting with Madri we decided she would be the perfect person to help us plan our big day. She set up meetings, came along to meetings and helped coordinate everything for us – from choosing the stationery, the food tasting to the venue decor and flowers. She suggested vendors and never overstepped or pushed ideas on us – always letting us choose what we wanted. Madri always made sure we knew what had to be done or paid for on a timely basis (it was so helpful having someone remind us of these things).

I never ONCE felt stressed about our big day. And when I walked into the wedding venue and saw everything finally come together for the first time, my heart was so, so full. The venue was beyond beautiful and it was everything I expected and more. I have Madri and her great team to thank for making it the fairytale wedding that it was!”

Feast your eyes (thanks to Catherine Mac!) and ensure to scroll down to the bottom to see the dream-team of service providers!

Thank you to all these amazing service providers:

Venue – Cavalli Estate
Flowers, Decor & Hiring – NConcepts and Designs
Cake – Wade’s Cakes
Minister – Peter Fox
Photographer – Catherine Mac
Videography – Vivid Blue
Hair & Make Up – Marnel Toerien
Live Music – Man with Music
DJ – The Wedding DJ’s
Stationery – Lezanne’s Designs
Photobooth – Retro Photo Booth
Hsin’s Dress – Cindy Bam Couture

Destination Wedding at Val de Vie Part II

by NikiSteenkamp

Jun 2, 2017

Posted in Blog Weddings

Destination Wedding at Val de Vie Part II

Couple

Christiana & Sébastien

Venue

Val de Vie Polo Estate, Paarl, South Africa

See Part I here.

The Event Planners

Thank you to all these amazing service providers:

Venue – Val de Vie Polo Estate
Flowers – Fleur le Cordeur
Photographer – ZaraZoo Photography
Videography – FJS Productions
Live Music – Play Live C lassical Music, Ike Moriz Swing Band
DJ – DJ Krys
Sound, Lighting & Technical – DNG Presentation Staging
Stationery – Secret Diary
Furniture, Decor & Hiring – Something Different, a | Create & Styled Functions
Cake – Cakes by Wade
Food & Candy Bar – Dish Food & Social
Vintage Car – SA Classics
Helicopter – Cape Town Helicopters
Hair & Make-Up – Jeanette Genis & Algria Ferreira
Bride’s Wedding Dress – Pronovias
Marriage Officer & Translator – Reverend Okhe Leandre
Ballerinas & Acrobats – AfrodizzyActs Entertainment
Fire Dancers – Fire Tribe
Guest Accommodation – Val de Vie Polo Village & Villa Inze
Guest Transport – A2B Tours
Creative Support & Assistant on the day – Celesté Beukman

A Fairy Tale Wedding at Val de Vie Part I

by NikiSteenkamp

Jun 2, 2017

Posted in Blog Weddings

A Fairy Tale Wedding at Val de Vie Part I

Couple

Christiana & Sébastien

Venue

Val de Vie Polo Estate, Paarl, South Africa

About the day

Christiana and Sébastien knew exactly what they wanted for their big day: a spectacular celebration without limits with their friends and family from all over the world. All guests flew in from abroad and everyone on the guest list were French-speaking (including the bride and groom!). Hundreds of emails, Skype-calls and Whatsapp chats over the course of two months culminated in a dreamy fairy tale wedding on 8th March 2017 at Val de Vie.

THANK YOU to the fantastic service providers who understood our vision of the couple’s dream and helped to create an unforgettable day! Scroll down to see who made up this dream team.

See PART II here.

The Event Planners

Thank you to all these amazing service providers:

Venue – Val de Vie Polo Estate
Flowers – Fleur le Cordeur
Photographer – ZaraZoo Photography
Videography – FJS Productions
Live Music – Play Live C lassical Music, Ike Moriz Swing Band
DJ – DJ Krys
Sound, Lighting & Technical – DNG Presentation Staging
Stationery – Secret Diary
Furniture, Decor & Hiring – Something Different, a | Create & Styled Functions
Cake – Cakes by Wade
Food & Candy Bar – Dish Food & Social
Vintage Car – SA Classics
Helicopter – Cape Town Helicopters
Hair & Make-Up – Jeanette Genis & Algria Ferreira
Bride’s Wedding Dress – Pronovias
Marriage Officer & Translator – Reverend Okhe Leandre
Ballerinas & Acrobats – AfrodizzyActs Entertainment
Fire Dancers – Fire Tribe
Guest Accommodation – Val de Vie Polo Village & Villa Inze
Guest Transport – A2B Tours
Creative Support & Assistant on the day – Celesté Beukman

A Romantic Proposal in Cape Town

by NikiSteenkamp

Aug 9, 2016

Posted in Blog Proposals

A Romantic Proposal in Cape Town

Join us in marvelling over this coordinated wedding proposal in Cape Town. Kuhle first contacted us in early in July, eager for us to help him arrange a romantic and unforgettable proposal to Angiswa. They both live in Johannesburg and Kuhle planned to fly his fiancé-to-be down to Cape Town for a birthday weekend later in July. We knew exactly what to do. With Cape Town caught up in the middle of a freezing and rainy Winter, we turned to the 12 Apostles Hotel, which has the perfect plan B’s in place should the weather be too unfavourable. With the lovely setting and tremendous views of the Atlantic Ocean, it is the most perfect setting for an intimate and private proposal.

The couple spent the weekend at the 12 Apostles, being spoiled from top to toe. Spoils included a helicopter ride from the V&A Waterfront, massages in the privacy of their room and breakfast in bed on Sunday morning.

The plan: As predicted, the Cape Town weather did not play along that well on Saturday morning and their planned private picnic was moved to their room’s balcony with views over the ocean. We arranged a couple shoot for them at the hotel as part of Angiswa’s birthday gift from Kuhle. At the start of the shoot, he bent down on one knee, popped the question with the ring in hand and from looking at the pictures, you can guess what her answer was.

Adele Kloppers, these photo’s are amazing, thank you for being there to capture the moment.

And congratulations to Kuhle and Angiswa – we wish you a happy life together!

A Cape Town Wedding

by NikiSteenkamp

Apr 18, 2016

Posted in Blog Weddings

A Cape Town Wedding

What is more perfect than a Cape Town wedding with a beautiful African sunset? Every now and then you experience a wedding you wish you can have over and over again because everything just fell into place perfectly. Some things can not be “coordinated”. A sunset, mist rolling over the ocean at just the right moment (look at these stunning portraits at Bakoven!), the light of the setting sun on the mountain while family and friends from all over the world celebrate a special union with good food and music… all these elements played a roll in giving Candice and Gary their dream wedding.

Candice is American and Senior Design Operations Manager at Ralph Lauren in New York – she is beautiful, stylish, unpretentious, has an impeccable eye for detail and knew exactly what she wanted for their wedding day. Gary is South African and resides with his new bride (and soon new born baby!) in NYC. He was determined that their wedding should be celebrated at his childhood home and where his parents still live – Geneva Slopes in Camps Bay. So, he brought his bride to Africa.

And what a good idea it was. Non-traditional weddings make us happy and that is what they wanted – an intimate gathering stripped of the expected. We loved every moment. Chic, with just a touch of Africa.

Enjoy these images by Catherine Mac (Gary is also a professional photographer and Catherine was carefully hand-picked after much deliberation).

Do scroll down to the bottom to look at the team who help us create this beautiful day!

The couple also treated their guests to a personalised wine tour in the week prior to the wedding to show off true South African hospitality and top class wines. The Event Planners planned the day to the “t” and hand-picked Babylonstoren, Vrede en Lust and Tokara as the wine estates of choice.

Candice and Gary, you are our perfect clients, thank you for trusting us with your wedding day.

“Thank you all so much for making our wedding night so seamless and perfect. We couldn’t have done it without you!!!!

The night honestly could not have been more perfect. It was an absolute pleasure working with you all.

Best,

Candice and Gary”

Venue: Geneva Slopes in Camps Bay – the groom’s parents home
Photographer: Catherine Mac Photography
Food, Bar and Staff: Marc Wassung Consulting
Flowers & Decor: Flowers in the Foyer
Lighting, Tables & Decor: Scape Events
Tent: Chattels
Dance Floor & Swimming Pool Cover: Connecta-Floor
Hiring: Top Table & Exclusive Hire
Stationery: Cotton Cloud Letterpress & Lezanne’s Designs
Minister: Candice’s brother
Marimba Band: Trilogy Music
DJ & Sound: BAHA Entertainment
Shuttles: A2B Tours & Charters
Security: Diamond Force Security

A Stellenbosch Winelands Wedding

by NikiSteenkamp

Aug 12, 2015

Posted in Blog Weddings

A Stellenbosch Winelands Wedding

Chane and Dean tied the knot on an early winter’s day in May at the beautiful Landtscap outside Stellenbosch. It was a perfect Stellenbosch Winelands Wedding!

It was a really really cold day… but inside the air was filled with so much warmth and love. Both being born and bred in Namibia, most of their guests travelled from far to the fair Cape for this celebration. And what celebration it was!

Chane and Dean’s biggest wish was to have the best time with their family and friends, and they did! We loved being part of their wedding day and working alongside such an organised bride who knew exactly what she wanted for her Stellenbosch Winelands Wedding. Our favourite parts? We adored the bridesmaids dresses and the groomsmen’s outfits! And the way our couple adore each other – Chane and Dean, you are the sweetest couple and we wish you the most beautiful future together!

What did the couple have to say?

“We were really happy with the service provided by THE EVENT PLANNERS and Madri was absolutely amazing! She guided us every step of the way and met our every need. Our wedding day was everything we could have asked for and more, and we would like to thank Madri for her excellent service! We would definitely highly recommend THE EVENT PLANNERS to anyone looking to hire a co-ordinator. Dankie vir al jou moeite Madri, jy is a ster – D&C”

Enjoy these images from Adele Kloppers Photography. Scroll down for the complete list of service providers.